Exhibitor Manual

Please note the following at-show protocols:

Proper shoe attire is required during move-in/out. Anyone wanting to access the show floor during move-in/out must be wearing closed toe shoes.
No outside food or beverage is permitted in the Miami Beach Convention Center.
No rolling carts/equipment are permitted to pass through the lobby.

GENERAL SHOW INFORMATION

EXHIBITOR APPOINTED CONTRACTOR

SHIPPING & MOVE-IN/MOVE-OUT

SECURITY & ARMORED CARS

VENDOR FORMS AND DEADLINES

For assistance, please contact our Exhibitor Service Department at 1-800-840-5612 or 203-840-5612.

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Please note the DEADLINE DATES - completing these early can save you up to 30%.

Click here to download the full Exhibitor Kit with all order forms.

Services & Forms

Refer to forms for applicable advanced rate deadline dates.

Booth Accessories Order Form

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Booth Cabinet Order Form

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Booth Cleaning Order Form

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Booth Disposal

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Booth Special Drapery

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Booth Table and Seating Order Form

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

(EAC) Information and Fees

Contractor:
EAC Management

Discount Date:
February 7, 2025

Access Website

Electrical Order Form

Contractor:
Edlen

Discount Date:
February 7, 2025

Access Form

Exhibitor Catering Menu

Contractor:
Sodexo

Discount Date:
Ongoing

Access Form

Exhibitor Insurance

Contractor:
Risk Strategies

Discount Date:
Ongoing

Access Website

Floral and Plant Rentals

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Graphics Order Form

Contractor:
Expo Convention Contractors

Discount Date:
January 20, 2025

Access Form

Hanging Signs and Banners

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

International Shipping Guidelines

Contractor:
Phoenix Logistics

Discount Date:
Ongoing

Access Form

Internet/Phone Order Form

Contractor:
Smart City

Discount Date:
February 19, 2025

Access Form

Internet/Phone Ordering Guidelines

Contractor:
Smart City

Discount Date:
February 19, 2025

Access Form

Labor Order Form

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Material Handling Order Form

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

Pole Package Order Form

Contractor:
Expo Convention Contractors

Discount Date:
February 19, 2025

Access Form

POV Service/Self Unload Form

Contractor:
Expo Convention Contractors

Discount Date:
February 26, 2025

Access Form

Security Camera Order Form

Contractor:
Unified Command

Discount Date:
-

Access Website

Security Guard Order Form

Contractor:
A6 Security

Discount Date:
COMING SOON

Access Form

Show Site Shipping Labels

Contractor:
Expo Convention Contractors

Discount Date:
Receive on March 7, 2025 ONLY

Access Form

Showcases

Contractor:
Atlantic Showcase

Discount Date:
February 10, 2025

Access Form

Small Package Shipping Label

Contractor:
Expo Convention Contractors

Discount Date:
Receive on March 7, 2025 ONLY

Access Form

Track Lighting Order

Contractor:
Edlen

Discount Date:
February 7, 2025

Access Website

Turnkey Booth Order Form

Contractor:
Expo Convention Contractors

Discount Date:
January 20, 2025

Access Form

Warehouse Shipping Labels

Contractor:
Expo Convention Contractors

Discount Date:
Begin Receiving on February 4-26, 2025 ONLY

Access Form

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.